Absence types

In this article we will describe the different absence types and their functions in Moment. These can be found in setup > absence setup > absence types

By clicking edit one of the absence types, the following window will appear:

First it is important to describe the different settings for absence types. These will be explained in detail below:

Paid absence
Deductible from banked hours
Count as billable work in employees goals
Paid absence

Choosing yes for paid absence will make the hours count towards the total amount of hours worked. An example would be a paid sick day.

On the other hand, choosing no for paid absence, then the hours will not be added to the hours worked (including paid absences) total. An example would be taking time off in lieu.

Deductible from banked hours

If selected, the absence hours will be deducted from the banked hours. This option can be applied to time off in lieu, where the employee gets time off instead of overtime-pay.

If you do not select deductible from banked hours, the hours in this absence type will not be deducted from banked hours. An example would be taking vacation.

Count as billable work in employees goals

If you choose yes to count as billable work in employees´ goals, then the hours will be factored into the total billable hours for that employees goal. This only applies if you have defined a billable percentage goal for an employee. If you wish to add a goal it can be found under Co-workers > Select co-worker > Settings > Invoicing goals. This will be visible to the employee in their time sheet.

Using absence types in hour registration

In this section we will show how absence types have an effect on banked hours and how these are selected in the time registration window.

In the following example we can see how working overtime affects banked hours in Moment. Here we register 10 working hours on an employee who originally only is supposed to work 7,5 hours. In this case, het acquires 2,5 hours to his total banked hours:

Overtime and banked hours

Now, how will a paid sick leave affect his totals? we need to remember how these are set up in Moment;

According to these settings, sick leave will not have an effect on banked hours. Let's see this in practice:

As the example shows, there are no effects on banked hours and the settings worked as intended. What if the employee chooses to take his overtime as time off in lieu? Let's have a look at the settings for compensatory leave (avspasering):

The settings tell us that the hours hould count as part of the employees billable goals, and that they should be deducted from banked hours:

From the short video above, we can see that the compensatory leave settings are working as intended. Due to the 2,5 hours compensatory leave we registered, the employees banked hour balance is now zero.